Did you find this article helpful? Depth – The depth of the graph refers to whether the graph is 2-D or 3-D. A line graph can display many (4-6) data series quite well. This graph only handles one data series. So a presentation does not always mean that you can avoid preparing a document; in some instances you will have to do both. The main advantage of using powerpoint in class is that auditory mode of presentation is fortified and complemented by the visual mode. If you want to use a graph, understand within your presentation software how to create and edit a graph, especially the elements listed above. PowerPoint is the most popular presentation software. Cheaper than video games. When presenting ideas that include references to data, it can be helpful to make the point using a graph or table. Less Effort and Time: To present any table, design, image, or graphs require less effort and time. Examples include showing the total number of phone calls each month for the past year or the number of orders received by each order method (fax, phone, e-mail, web, walk-in) over the last month. The major disadvantage of the textual presentation of data is that it produces extensive data in the form of words and paragraphs. One way to extend the capabilities of the built-in graphing tool is to use the graphing tool to create the basic graph, and then use the drawing tools of the presentation software to add specific elements that are required for your purposes, such as lines, text boxes or arrows. google_ad_width = 728; Microsoft, PowerPoint, Windows and other terms are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Bar - This graph shows the differences in individual values horizontally. Importing a graph from another software package, such as a spreadsheet is not always a good idea because it is harder to get the colors right on the import translation and it is harder to edit since the other software package must be started to do the editing. This enables you to tell a story in a more engaging way than you can in a formal document. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. If you are presenting information in a document, on the other hand, you have to make certain assumptions about your audience. Advantages Disadvantages found in: Advantages And Disadvantages Of Entrepreneurship Ppt PowerPoint Presentation Pictures Design Templates, Dos And Donts With Thumbs Up And Thumbs Down Ppt Powerpoint Presentation Icon Format Ideas,.. • Replace ordinary tables with creative diagrams. UNIT 2 STRENGTHS AND WEAKNESSES OF DATA PRESENTATIONTechnique Use Strengths WeaknessesField sketches and photographs For anything you want an Good memory tool, especially Only show one view, at one image of. The basic structure of a table is a set of columns and rows that contain the data and usually contain either a row or column (or both) of headings that organize the data. Let’s take a look at the advantages of using PowerPoint presentations for online sales: 1. The speaker also may not be able to set a pace appropriate to the audience's level of understanding. If your assumptions are incorrect, then the information that you send out may not have the effect you want it to. It is having numerous advantages as well dis advantages … While they can be powerful methods, they also have the potential to ruin a presentation if they convey the wrong message or they confuse the audience. There are specialized graphing software tools available, but these are required only when you need to use certain complex graph types or require features that are not included in the built-in tools. 9. Required by Amazon: As an Amazon Associate I earn from qualifying purchases. If your answer is 'No' then send an email or intranet file to convey to your team the same information without interrupting or reducing your team's productivity. You simply do not have the time to provide all this during your presentation, but you can provide references and a glossary within a handout to support this need. Whilst allowing questions at the end is often recommended, it runs the risk that your audience will switch off from what you are saying or forget a valuable question or query by the time you have finished your presentation. Because it is so easy to use, however, some administrators begin adding new servers or storage for everything and that creates sprawl. One way to add emphasis is to animate the graph or table elements so that they appear one-by-one instead of all at one time. simple, effective, shows a large amount of data in a concise way. An obvious limitation of presentations is that their effectiveness relies on the ability of the speaker to deliver the message. This tool places a line pointing at a certain spot on the graph and then links that line to a box that contains text to explain the significance of the area being pointed to. Here are the five basic graph types: The disadvantages of presentations include: the message is only heard once at the pace of delivery set by the speaker; some people may be unable to attend; and the effectiveness relies very much on the ability of the speaker. Charts offer an excellent way of quickly organizing and communicating a large amount of information. However, these are the enough advantages and disadvantages to decide which way to go on the social media. Whilst there are many advantages to presenting your message, these must be weighed against the limitations of this form of communication. After making a judgment on whether or not a presentation is the most effective and productive way for you to convey your message you need to carefully plan it. There are more complex types that are used for specific purposes, usually technical in nature, which will not be discussed here because they would rarely be used by most of us. The key questions to consider are whether the data is time-sequenced and how many data series you want to show. January 7, 2016, 10:34 am. If so, check out this page on presenting financial information effectively). Communication Skills - Advantages and Disadvantages of Presentations Some managers hold the mistaken belief that routine progress reports to their team must be formally presented. The disadvantages of oral communication Just like everything in this world that has an advantage must also have a disadvantage, oral communication also has some disadvantages. Yes, now a days social media is useful to all category of people. Introduction Outsourcing has become a major business in today’s world. The templates mentioned above can be quite handy for this very purpose and you can explore even more PowerPoint templates and slides to present advantages and disadvantages via the … Presentations are most effective when free of distractions, and some in the audience may lose focus by diverting attention to flashy graphics in the presentation. The second advantage is that when presenting you are able to observe the reactions of the audience based on their body language and can thus revise certain elements of your delivery on the spot. When you are presenting a table, you will need to provide the interpretation of the data for the audience. For example: You can prompt for questions at the end of each point or section of your presentation. Disclaimer: Some of the links in my newsletter or on my website may be affiliate links where I am paid a small commission for recommending a product or service that I personally use and trust. A table is generally less effective than a graph because it only shows the data, whereas the graph shows an interpretation of the data, which is easier for the audience to understand. Helps the mind by reducing risks for mental • Build up an image to aid understanding of concepts You also need to make sure that you understand your audience and ensure your presentation overcomes as many of the limitations as possible. 8. This can be particularly useful for things like software or physical products. Pie - This graph shows the proportions of each segment of a whole. Used in the context of tables, this guideline suggests that a table should try to have no more than six columns and no more than six rows in order to keep the amount of information to a reasonable level. An example would be to show the proportion of funding provided to the organization by each level of government in the past year. Less Error and Mistakes: Qualitative or informative or descriptive reports involve errors or mistakes. It may even cause some to give up trying to learn it. Most of these tools are quite robust and will meet the needs of most presenters. The primary disadvantage is that it takes time to learn how to use this software. 7. Audiences often like to have access to background information to help them understand issues and problems. Advantages: Disadvantages: Flexibility: accessible 24×7, any place as long as you have an internet connection: Text-based: Predominantly relies on inputting text which can be challenging for those who don’t like to write or have poor keyboard skills, but with the advance of broadband connectivity and voice and video conference technology – this will be less of an issue. The above are some of the advantages of oral communication; let us now turn our attention to the disadvantages. One way to make certain cells stand out is to change the background color of the cell or enhance the text by changing the color or making it bolder. In many working environments it is impractical to have everyone attend a single meeting so you will have to rely on those who attended passing on the information, or you will have to present your message more than once. In selecting the size of the table, make sure that the font size of the text in each cell of the table is big enough to be read clearly when displayed. For those unfamiliar with visual presentation software, the process can become difficult. {62 comments… add one} Sunil Kumar. You need to clearly define its aim and key message. There are four major reasons for using graphics to discuss pros & cons: • Highlight the major advantages and disadvantages of the product, process, strategy, etc. Importing a table from another software package, such as a word processor is not always a good idea because it is harder to get the formatting right on the import translation and it is harder to edit since the other software package must be started to do the editing. Disadvantages of tables (3) limited visual impacts, trends difficult to visualise, can be an information overload. However, care must be taken to use the right type of chart to accurately depict the numbers. Why Use Pros and Cons Diagrams in Your Presentation? Some of the audience may have taken notes but how do you know if these notes are an accurate reflection of your message? Appropriate use of graphs and tables is one way to enhance the message you are delivering. These templates lay the foundation for the overall look of the presentation, such as how the titles, text and graphics will be displayed on each slide. As technology continues to evolve, the different ways to communicate are endless; the telephone, email, mobile phone, Skype and social media are integral to work life today. In reality, it is best to ask yourself if sitting in a presentation is the most productive use of your team's time. Importing a table from another software package, such as a word processor is not always a good idea because it is harder to get the formatting right on the import translation and it is harder to edit since the other software package must be started to do the editing. Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. Advantages of tables (3) Raw data, any type of data. What one needs to see is what works best for the job as well as for the person. The type of data affects the advantages and disadvantages of tables and graphs, explains the University of Syracuse. Most notable is the fact that your audience only has this one opportunity to hear and understand your message. //]]>. • Visual Aids enable the presenter to: Most presentation software packages have a built-in table creation tool that will serve most purposes quite well. • Use interactive illustrations It is important to set the scale of the axes to be appropriate to the data being shown. One of the greatest advantages of using a chart is that it makes information visually interesting to the audience. Line - This graph shows values at different points in time. You may also be interested in: (Do you use Excel data in PowerPoint? Column and/or row headings should be bolded to distinguish them from the data. They can help the speaker plan the presentation more effectively. Also, make sure that axis labels that indicate the values along each axis are big enough to be clearly read when the graph is displayed. They also have no way of rereading or passing on your message as they would if it was written in a document. For example, instead of a title like "Sales 1996-2001", you could say "Sales Up 42% ’96-’01". This course is ideal for those who want to learn how to improve their presentations but don’t have the opportunity to arrange an in-house customized session. In a presentation you can do both of these things, plus you can alter the style of your delivery to suit the needs of your audience and message, which is extremely useful. Remember that we are using a graph to help make a point, and the title will be a key factor in the audience interpreting the graph properly. Research shows that a legend distracts the audience by forcing them to split their attention between the data in the graph and the explanantory text in the legend, reducing their understanding of the graph. Can be fun! Tables also provide options to add a bit of formatting to an otherwise black-on-white Word document. In reality, it is best to ask yourself if sitting in a presentation is the most productive use of your team's time. You can use a strong contrasting color for the drawing element to visually draw the audience’s eyes to that part of the graph or table. Disadvantages include the technical precision, time and funding resources necessary to create tables and graphs. Colors – Make sure that you set the background color and the color of each data series so that there is enough contrast to be seen clearly by the audience. Many good speakers lose their audience's attention because their preferred style is to have questions only at the end. One is for the data values and the other is for the time scale or how the data is separated. When you are deciding which type of graph to use for your situation, the decision tree below can help you. Using animation effects is much better than trying to point different elements out using a pointer device such as a laser pointer. One example would be to show the trend in the number of customer service calls handled by the five offices each month over the last year. Most presentation software packages have a built-in table creation tool that will serve most purposes quite well. Advantages and Disadvantages of Outsourcing Table of Contents Introduction 3 2.Growing Importance of Outsourcing 4 3.Influence of Outsourcing 6 4.Benefits of Outsourcing 9 5.Risk and Disadvantages of Outsourcing 11 6.Conclusion 13 Reference 14 1. Planning a Management Presentation | Everyday Management Presentations | Four-Stage Presentation Planning Process | Audience Profiling | Presentation Environment | Define Your Key Message Statement | Outline the Scope of Your Presentation | Management Presentation Planning Guidelines. For earlier versions of Microsoft PowerPoint, it is the Microsoft Graph application, and later versions use Microsoft Excel. Adding Emphasis By selecting the appropriate graph type, you can help make the message clearer to the audience. This graph works best with fewer (1-3) data series. Computer-based presentations have become the norm in business and academics. google_ad_height = 90; Visually interesting. Another advantage of presentations is that you can use visual aids to explain and describe your points, and thus help your audience to fully comprehend your message. It works better for showing the results of one or two data series. Graph Types This is impossible with a written report because you have no way of gauging the level of understanding your recipients have gained. Strengths and weakness of data presentation 1. For example: If you notice a lot of blank looks when you are presenting a certain point then you can address this by going into more detail or providing context so that everyone understands what you are saying. This means that you present your topics and arguments in such a way that meets the preconceived image you have of the audience. When using a graph or a table, you should emphasize the key parts so that your points are stronger. Axes – All of the above graph types except the pie graph have two axes. This facet of presentations should not be overlooked because it offers you an immediate insight into the prevailing mood. [CDATA[ Intellectuals say “Time is Money” and anyone can harvest the advantages of time management efficiently by managing time in proper aspects.It sounds a straight forward view which many will not understand fully. ©2005-2020 Dave Paradi - PrivacyPolicy: We will never sell or distribute your e-mail or information to anyone. Sources: Scholastic.com Uk:answer.yahoo.com Answers.com Blurtit.com Staroversky.com Healthfitnessrevolution.com 10. Ease of creation. It is regarded by many as the most useful and accessible way to create and present visual aids to the audience. I will not recommend any product or service that I do not stand behind, and any compensation that I may receive is minimal and will not influence my recommendations. Examples of ways to emphasize key points in a presentation include: • Using pauses, speaking more loudly, becoming more animated, or moving closer to the audience. Some managers hold the mistaken belief that routine progress reports to their team must be formally presented. As an effective presenter there are several simple techniques you can use to avoid this. Management Presentation Planning Guidelines. The advantages and disadvantages of face-to-face communication. When deciding on the size of the table, it is a good idea to keep the six by six guideline in mind. 7. Key Graph Elements //